HR / Admin Officer (open vacancy) – Lebanon

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We are looking for an HR/Admin Officer to undertake a variety of HR administrative duties. The HR Officer duties involve a wide range of support activities inside our HR department, from coordinating meetings to maintaining our employee database to posting job ads. An important part of your role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.

HR Officer skills we are looking for include excellent organization ability, familiarity with HR software and strong communication skills (English & Arabic). You should be able to work autonomously and remain calm under pressure.

HR Responsibilities

  • Assist with day to day operations of the HR functions and duties
  • Provide clerical and administrative support to Human Resources executives
  • Compile and update employee records (hard and soft copies)
  • Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
  • Coordinate HR projects (meetings, training, surveys etc) and take minutes
  • Deal with employee requests regarding human resources issues, rules, and regulations
  • Assist in payroll preparation by providing relevant data (Attendance, Rota, absences, bonus, leaves, etc)
  • Communicate with public services when necessary
  • Properly handle complaints and grievance procedures
  • Coordinate communication with candidates and schedule interviews
  • Conduct initial orientation to newly hired employees
  • Assist our recruiters to source candidates and update our database
  • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • Supervise administrative staff and divide responsibilities to ensure performance
  • Manage agendas/travel arrangements/appointments etc. for the upper management
  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Follow up with all the company legal documents.

Requirements

  • Proven experience as an HR Officer, Staff Assistant or relevant human resources/administrative position
  • Fast computer typing skills (MS Office, in particular/English & Arabic)
  • Hands-on experience with an HRIS or HRMS
  • Excellent organizational skills
  • Strong communications skills
  • Degree in Human Resources or related field

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